Aldena Associates LTD

Administration - General services - desk


Team finance administrator

12 March England - Surrey, Chertsey Temp Up to €19.88 per annum

The team has a clear vision of establishing itself as the 'go to' function with a brand synonymous for outstanding execution that challenges the status quo and creates the cut through to generate the greatest experiences for our customers.

Ultimately we are an authentic team that works extremely hard but that has fun along the way.

What will this role achieve?

This role is accountable for the financial administration of the TVAV Retail team as well as the daily smooth running of the department. This role will be split into two key areas:

1 Financial administration: The role will provide support to the Senior Retail Marketing Managers to assist them in all areas of financial administration including budgeting, forecasting, raising EOs, product ordering, managing agency estimates and invoicing.

1 Head of Retail assistance: The role will provide support to the Head of Retail including managing diaries and supporting with day to day admin.

What will be your key deliverables?

* SAP Inputting and administration
* Managing the TV/AV and DA budget and keeping team abreast of remaining funds
* Raising EOs in accordance with approved estimates
* Raising sample orders for retail display / events etc
* Monitoring stock levels in Blue Square warehouse
* Collating and submitting the quarterly forecast to finance on a monthly basis
* Managing and updating excel spreadsheets
* Chasing up approvals
* Attending team status meetings to update the team on relevant administration processes
* Trouble shooting / working closely with the finance team to ensure the timely delivery of all documentation required for the processing of EO's and invoices (proof of media postings / proof of retail execution)
* Working with the legal team as required to process SOW and other cost related documentation
* Liaising with other external agencies and suppliers to ensure compliance with all financial processes related to the execution of agreed marketing and retail activities.
* Managing Head of Retail's diary and acting as team assistant with key administration tasks
* Liaising with agencies
* Training team to raise EOs and raise sample orders

What do we need for this role?

Essential Hard Skills:

* Excellent numeracy skills
* Proven ability to understand and follow proscribed processes
* Presentation and document writing skills
* Educated to 'A' level standard or equivalent
* Excellent organisation skills
* PC literate (Word, Excel, PowerPoint, SAP)

Essential Soft skills

* Ability to see issues before they arise and plan for contingency
* Strong written and verbal communication skills.
* The ability to work to tight deadlines in a fast-paced environment
* Eager to tackle challenges and change with limited information
* Adherence to company and client policies and procedures
* Ability to plan and prioritise own time efficiently and effectively
* Capability to work both independently and as part of team
* Ability to build relationships quickly and establish trust
* Enthusiastic and passionate about new technology
* Ability to work to an exceptionally high standard.

What does success look like?

To be successful in this role you ideally have:-

* Proven experience in a finance role
* Numerically astute
* Confident dealing with people at all levels
* Experience in an administration or team assistant role