Warner Bross

Administration - General services - desk


Pa to md/evp

29 September England - Greater London, City of London Temp

Warner Bros. Home Entertainment Group brings together Home Video, Digital Video Distribution and Video Games to maximize the distribution of Warner Bros. content through various retail and rental home entertainment outlets. WBHEG is responsible for the global distribution of Video content through DVD, Digital sell through and Transactional Video On Demand and is a significant worldwide publisher of Video games titles.

Essential Job Functions:

* Handling all administration generated via the MD office, including letters, memos, reports, presentations and general correspondence.

* Extensive diary management and close liaison with MD and direct reports

* Co-ordination of internal and external meetings; conferences and client dinners, liaising at different levels across the business/industry.
* Photocopying, emailing, sending or receiving documents as appropriate.

* Maintenance of an extensive filing system.

* Involvement in organising company events such as Premieres, parties and other forms of customer entertainment.

* Co-ordination with the support staff for senior management team.

* Attending weekly Management meetings (MD + 4 Directors), minute taking and following up on all action points

* Organising travel both UK and International - meetings, accommodation, flights, transfers.

* Screening/gate keeper of all incoming calls for MD.

* Raising invoices and PO's

* Previous experience of working as a Personal Assistant at a senior level is essential.

* Experience of working within a multinational company would be desirable.

* Experience of event planning would be useful

Skills Required

* Accurate audio typing skills, with good working knowledge of Microsoft Office Suite (Word/Excel/PowerPoint/Outlook) - 50wpm

* Capable of establishing and maintaining strong working relationships at all levels and providing a professional, accurate and timely service at all times.

* Strong organisational skills with a keen focus on details.

* Outstanding ability to multi-task and constantly prioritise with an often conflicting workload whilst remaining calm under pressure.

* Trustworthy and able to handle confidential/private issues with the utmost discretion.

* Strong sense of urgency when dealing with priority items.

* Willingness to use initiative to add value to the organisation.

* High degree of accuracy and attention to detail at all times, even with the most routine tasks.

* Excellent communication skills; both written and verbal.

* Experience working in a fast-moving and very busy environment.

* Flexible, resilient, tenacious and committed.

* Able to work on own initiative, as well as part of a team.

* Professional appearance/attitude

* Articulate and assertive.

* Strong team orientation; ability to work closely and well with other team members in the office.


* Ideally educated to graduate standard or be of graduate calibre.