Warner Bross



Jr business & portfolio administrator

06 July England - Hertfordshire, Watford Temp

Warner Bros. Technology (WBT) is accountable for all technology applications and their support at WB companies. WBT has responsibility for a portfolio of over 700 applications and is responsible for the selection, development, testing, implementation & support of Business Technologies around the globe. WBT's remit includes on-going investment and maintenance of existing applications, identifying strategic Technology Investments that support WB Business Division Roadmaps.

The Jr Business Analyst & Portfolio Administrator position will assist with the ongoing provision of WBT services to the WB Studio Leavesden (WBSL) Portfolio, in line with Business Needs.

This is a hands-on role and will include administrative assistance in portfolio management, process improvement initiatives and project workstream support.

The WBSL Portfolio spans across three main sites:

* WB Studio Leavesden
* WB Studio Tour London
* WB De Lane Lea

The successful candidate will work closely with the Director of Business Technology, where portfolio management and analytical skills with be highly developed. The candidate will have exposure to small projects and enhancement work, where they will have the opportunity to work alongside Project Team members and be accountable for deliverables.

This a great opportunity to gain first-hand experience in Business Analysis, Project Management, Portfolio Management and Operational Support, in a fast-paced environment, encompassing a diverse range of applications. There will be opportunities to focus on initiatives within numerous Business Areas, across the whole application ecosystem.

* Vendor Management Admin (Maintenance Renewals, Quotes, Purchase Orders)

* Documentation Management (including naming conventions and metadata) in centralized SharePoint O365 database

* Hardware & Software Asset Management in Access Database

* Assisting in the management & configuration of the departmental SharePoint O365 Sites

* Assisting in System and Process Documentation

* Assisting in Business Requirements gathering and analysis

* Assisting in the implementation of process improvement initiatives

* Authoring of HowTo documents

* Monthly Status Reporting

* Weekly Team Meeting Minutes & Action Point Follow-through

* Raising & Coding Shopping Cart Requests

* Tracking POs and Software/Hardware Orders

* Assisting in Budget Maintenance & departmental miscellaneous expenditure

* Assisting in the review of cost centre allocations and portfolio actuals against budget

* Coordinating the induction and on-boarding of new permanent or contractor staff

* Coordinating departmental visitor arrival & security passes

* Relevant Previous Work Experience

* Experience in Administration highly desirable

* Experience in handling budgets advantageous

* Exposure to Business Analysis & Project Lifecycle desirable

* Experience within Technology Industry highly desirable

* Experience within Media Industry desirable

Skills/Competency Required

* Advanced knowledge of extended Microsoft Suite including Word, Excel, PowerPoint, Visio required

* Configuration experience in SharePointO365 highly desirable

* Knowledge of Microsoft Access desirable

* Strong analytical, interpretive and evaluative skills

* Ability to assist in the collection & documentation of Business Requirements

* Ability to assist in the analysis of Business Requirements

* Ability to identify improvement opportunities within remit

* Ability to work well under pressure and within tight time-constraints

* Ability to manage multiple tasks and seek guidance when faced with competing priorities

* Ability to handle a fast-paced environment with often changing priorities, communicating changes in scope and timeline to all parties concerned

* Ability to maintain strong sense of urgency when dealing with priority issues

* Ability to establish and maintain string working relationships at all levels and provide professional, accurate and timely service at all times

* Ability (or willingness) to use initiative to add value to the organization

* Ability to communicate with people confidently at all levels, in a professional and mature manner

* Ability to maintain confidentiality as necessary

Other Requirements

* Well-organized, disciplined and high attention to detail is crucial at all times

* Excellent written and oral communication skills

* Excellent presentation skills

* Highly self-motivated and ability to work with limited supervision

* Flexible, resilient, assertive driven and committed

* Exhibit strong team orientation

* Available to work flexible hours, including possible overtime, if necessary