Administration - General services - desk


Executive secretary (mandarin speaking)

13 April England - Greater London, London Interim

Main Responsibilities

Day to day admin:

- Provide extensive diary management including complete control of diaries on a day-to-day basis ensuring Partners have all relevant information in advance of meetings, together with detailed draft itineraries, maps, etc. for all travel
- Attend internal meetings, take minutes and ensure actions are followed up
- Develop a comprehensive knowledge of the Partners' business contacts and develop a general awareness of all business issues in which they are involved
- Run SAP reports and undertake other financial administration
- Draft communications, presentations and papers as required
- Action emails in the Partners' absence
- Screen calls, take detailed messages and handle queries
- Prepare expense claims and submit timesheets
- Handle post, couriers, filing, photocopying and archiving
- Perform basic research and compile data using KPMG's intranet and internet
- Handle ad-hoc projects and administrative tasks as required

Marketing & Event operation:

- Organise and assist at a range of external and internal events such as team building events, cascade meetings, seminars, conferences, client events and corporate hospitality
- Manage contacts e.g. updating client contact details on CRM and Outlook
- Maintain client function list
- Maintain sector distribution lists
- Any other task assigned by head of department and Marketing director