Warner Bross



Accounts assistant

05 January England - Hertfordshire, Abbots Langley Interim

We are looking for a highly motivated, dedicated, proactive individual who has the ability to work as part of a small team. The candidate must be able to multitask and be able to work to tight deadlines. The candidate will need to have a background in accounts and have an understanding of the basics of accounting including double entry bookkeeping. The role offers an excellent opportunity for them to gain a more detailed understanding of the film accounting processes.

Main responsibilities include:

Daily duties

* Collating of daily spend across each of our active productions for submission to our treasury team
* Reviewing daily payments entered in our Barclays.net system to ensure that all payments are processed on time
* Review of bank balances across all entities on a daily basis to ensure the production bank accounts are not overdrawn.
* Reviewing paperwork submitted by active productions prior to it being approved by FD / EVP / SVP
* Assist with the answering of all office phones

Weekly Duties

* Weekly running of intercompany reports from SAP for each of our active productions (Mondays)
* Assisting in obtaining certain supporting documentation on the above intercompany SAP reports
* Indexing of all accounts payable invoices received from vendors into SAP, ready for the accounts analyst to code them
* Ensuring that all invoices are paid in a timely fashion to vendors. Liaising with our external call centre to resolve any A/P issues that may arise
* Filing of all accounting paperwork
* Distribution of all bank statements received to each production team
* Raising of purchase orders within the SAP system for our corporate overhead costs.
* Updating of all excel logs for use within the department

Monthly Duties

* Ensure that all bank reconciliations have been uploaded onto the eroom drive ready for approval by FD. Assisting in uploading of bank recs as and when required by each production. Maintain excel log of bank recs received
* Checking of bank recs uploaded into external eroom to ensure that they are complete and correct prior to approval by the FD/Production Finance Exec
* Checking of all intercompany reconciliations received by each production to ensure they are correct and have all the supporting backup. Liaising with each production to get correction of any errors

Project work

* To obtain a full understanding of the various production office / finance office software including (Digital Purchase Order, Scenechronize, Production Manager, Sargent Disc Estart crew forms, Filemaker)
* Preparation of detailed process notes for each application
* Liaising with production teams to ensure that all their requirements are being fully supported

Record Retention

* Responsible for all aspects of document storage. Including arranging shipments to the offsite storage and liaising with each production.
* Main point of contact for active shows
* Review of monthly invoice to ensure their accuracy before being passed for payment

Production Residual Admin

* Responsible for maintaining the cast residuals worksheet. (Residuals are paid to all crew that appeared in front of camera for each project, these are back end payments that occur following release of the film)
* Collating of all VAT invoices relating to residuals payments for submission on to our external payroll company (Sargent Disc)

Ad-hoc Duties

* Completing the National Statistics forms
* Holiday cover for Accounts Assistant role
* Various ad-hoc duties as directed by Finance Director
* Working closely with other Accounts Assistant to ensure that all duties are covered and up to date
* Sharing skills and knowledge with other members of the team
* General office duties, including assisting in deliveries etc
* Support Accounts Analyst as and when required with audit requests

Skills / Competencies / Experience:

* Computer Literate with skills in Excel / Word
* Accounting knowledge is a must, ideally at least AAT level 3
* Self motivated, thorough and with an eye for detail
* Highly organised with the ability to work to deadlines
* Experience of working in a team and understanding the importance of effective communication for sharing information
* Experience of SAP preferred, but not essential